Sarasota Sailing Squadron

└─────► Boat Work Agreement

 View in Printer-friendly Format

These Standing Rules shall be used to regulate the day-to-day operations of the Sarasota Sailing Squadron and the conduct of its members in the best interests of all members and of the Squadron.  The Standing Rules constitute enforceable rules of the Squadron, prescribing expected conduct and discipline.  The Standing Rules include the rules outlined below and as may be amended by the Standing Rules Committee, and the policies of the Board of Directors as may be set periodically by resolution of the Board.

I. MISSION STATEMENT
The Sarasota Sailing Squadron is a club organized to encourage the sport of sailing, to promote the science of seamanship and navigation, to sponsor cruises, races and instruction classes for adults and children, and to foster a spirit of good fellowship, courtesy and sportsmanship; and to provide entertainment and refreshments for members and their guests.

II.GENERAL
(A) This is a private not-for-profit sailing club open to anyone sincerely interested in the sport of sailing. IT IS NOT AN ORGANIZATION TO PROVIDE A PLACE FOR THE STORAGE OF INACTIVE SAILBOATS. Under the Squadron’s lease with the City of Sarasota, a boat must be used regularly to be kept on the SSS property. Any boat that is not used a minimum of six (6) times per year (one time per month) will be declared DEAD STORAGE and the owner/member charged per month until removed from the premises. See appropriate fee schedule.
(B) All members whose RESIDENCE is not in the City of Sarasota must pay 50% of the current dues and initiation fee to the City of Sarasota.
(C) Members must furnish a current legal RESIDENTIAL ADDRESS. Box numbers are acceptable for mailing purposes only.
(D) EACH BOAT KEPT ON THE PREMISES IS SUBJECT TO STORAGE FEES, REGARDLESS OF SIZE. MULTIPLE BOATS = MULTIPLE STORAGE FEES.
(E)  Work days are held once a month and ALL members are expected to come out and help.
Do not borrow anybody else’s equipment without express permission from the owner. Any member determined to have stolen on the club grounds will be suspended from the club and all activities for a period of 60 days.  The member may be required to make restitution as a condition of reinstatement. During the 60 day period, the suspended member will have the opportunity to submit a written statement to the Board of
(F) Directors or to appear for a hearing of his case at the regularly scheduled board meeting at the end of the suspension period. At such meeting the member may provide evidence or testimony as to why the member believes restitution is not required or that the Board should not take further action including revocation of membership.  A second offense will result in the immediate, permanent revocation of membership. No reinstatement of membership will be permitted except under such terms and conditions as the Board may impose.
(G)  All property located at the Squadron (other  than sails, rudders, centerboards, booms, etc.) must be labeled with a Squadron decal  that can be obtained from the club manager.  If the decal becomes damaged, it must be replaced.
(H) The Squadron reserves the right to authorize moving any boat at any time for any purpose.
(I) Motor vehicles must be parked in the designated parking areas only. Never park in front of a trailer in such a way that the trailer cannot be moved or THE VEHICLE WILL BE SUBJECT TO TOWING AND THE CHARGES.
(J) Keep the area adjoining the beach clear at all times. It is only to be used for launching and retrieving boats.
(K) During regattas, boats parked anywhere on the Squadron grounds or in the water may be moved temporarily.
(L) Insurance for  theft, storm damage, liability,  etc., is the responsibility of the boat owner.
(M) NO DOGS ALLOWED.
(N) ALL CHILDREN UNDER 12 MUST BE SUPERVISED BY AN ADULT.

III. TRAILER BOAT PARKING
(A) The area around your boat must be clean and free of lifter.
(B) Trailers must be in operable condition at all times. A trailer not in operable condition for a period of 60 days will be declared DEAD STORAGE and the owner charged accordingly. See appropriate fee schedule.

IV RACK BOAT PARKING
(A)  Keep the boat in the rack assigned to you. Do not move it elsewhere unless permission is obtained in advance.
(B) Club dollies are for temporary use only.

V DOCK USE
Diagrams detailing dock use will be posted in the clubhouse and in the Standing Rules.
I. One diagram which is color coded and shall be referred to a “Everyday Dock Rules and Regulations”.
II. A second diagram which is color coded and shall be referred to as “Regatta Dock Rules and Regulations”.
In order to more adequately address  each area of the Squadron docks, the board will adopt the following names for reference use. These shall be denoted on both diagrams:
A. Hoist area
B. Staff Boat docks; inner basin
C. Floating Dinghy Docks
D. North Floating Dock; east of Hoist area
E. Wave Fence /North Dock Slips
F. Main Dock; Fixed (south of Hoist area)
G. Main Dock Extension; Floating
H. South Dock; Fixed (south of Main Dock)
I. Foot Bridge (east of South Dock Fixed section)
J. South Floating Dock (east of Foot Bridge)
K. Small Boat Dock (southernmost dock) Fixed and Floating sections

EVERYDAY RULES AND REGULATIONS
There are three designation of areas in the attached diagram which denote three distinct application of dockage rules and regulations:
1. Permanent Slip Spaces.  Rented on a monthly basis or occupied by staff boats. No Color on dock or Diagram.
2. 3/5 Market Areas.  This designation is for boats to dock for the first 3 nights at  No Charge, the second 5 nights are available for dockage at the nominal rate which is published in the current SSS rate schedule, and thereafter at Market Rates per foot, per day as published in the current SSS rate schedule. No boat shall remain in this area beyond a maximum stay of 30 days. Color shall be YELLOW.
3. ONE HOUR MAXIMUM AREAS. These areas are primarily for short term (less than one hour) loading, launching, passenger pickup/dropoff, etc. and should in no case be occupied by any vessel in excess  of  1 hour. Any vessel whose duration of stay exceeds 1 hour shall be charged at the daily Market Rate until removal of the vessel. Color shall be RED. Between 10 PM and  9 AM the 1 hour rule is suspended and overnight docking is permitted.

REGATTA RULES AND REGULATIONS
There are three designations of areas in the attached diagram which denote three distinct application of dockage rules and regulations:
1. PERMANENT SLIP SPACES. Rented on a monthly basis or occupied by staff boats.  No color on Dock or Diagram.
2. 3/5 MARKET AREAS.  This designation is for boats to dock for the first 3 nights at No Charge, the second 5 night s are available for dockage at the nominal rate, which is published in the current SSS rate schedule, and thereafter at the Market Rates per foot, per day as published in the current SSS rate schedule. No boat shall remain in this area beyond a maximum stay of 30 days. Color shall be YELLOW.
3. ONE HOUR MAXIMUM AREAS. These areas are for usage by boats who are participants in a designated Regatta event . Regatta Rules are to go into effect 1-3 days in advance of a designated Regatta (determined at the Manager’s discretion) and shall be in effect for 1-3 days after the end of the event (determined at the Manager’s discretion).  Signs indicating that Regatta Rules are to be in effect are to be posted on the docks, on the Squadron bulletin board and in The Burgee, not less than two (2) weeks prior to any Regatta event to give ample notice to users of dock space that Regatta Rules will apply for specific future dates. The ONE HOUR MAXIMUM AREAS are to convert each night after racing, to allow overnight dockage for those boats who are recognized as participants in said Regatta only. Color shall be RED.
Failure to remove any boat from a dock area (except for staff boats and permanent slip occupants) after 30 days, shall result in initiation of revocation of membership of owner’s membership privileges. Failure to pay dockage fees shall result in initiation of revocation of owner’s membership privileges. The SSS may seek  to apply a lien against the owner’s vessel or other personal property to insure satisfaction of any financial obligation that may be incurred.
DURATION OF STAY on the dock is calculated based of the number of nights a vessel is on any dock, whether the vessel has been moved to a different dock location or remains in the same dock location.
EXEMPTIONS: A boat owner  may request an exemption to these rules, regulations and fees, only in the case of emergency, by making a request to the Squadron Manager, who shall determine whether to waive same at his or her discretion.
INTERVAL BETWEEN STAYS: After a boat has been docked at a 3/5 Market area, said boat must not return to the Squadron docks for a minimum of 5 days in order to make space available for other vessels. Any vessel that returns to the dock in less than this minimum number of days shall immediately begin to incur fees at the market rate.
The Squadron manager shall maintain a minimum of one dock space for use by a member in case of emergency or repair.
ALL YACHTS WILL ACCEPT RAFTING OF OTHER YACHTS.
PERMANENT SLIP SPACES
1. Due to the shortage of permanent slips, there is a waiting list. To be placed on the waiting list see the Club Manager. Only those individuals who are in good standing  shall be placed on the list. IF A  MEMBER IS MORE THAN 30 DAYS DELINQUENT IN DOCK FEES OR ANY OTHER FEES, THE BOAT MUST VACATE THE SLIP. IF THE OWNER FAILS TO PAY OR REMOVE THE BOAT, THE SQUADRON MAY DO SO AND ALL COSTS FOR REMOVAL SHALL BE AT THE OWNER’S EXPENSE.  Slips shall be available on a first come-first served basis.
2. Yachts docked in permanent slips must be used on a regular basis (must be sailed in 8 different months). Yachts not so utilized will be considered DEAD BOATS and the policy for DEAD BOAT STORAGE will take effect.
3. A  member may not sublet a rental space. That includes a dock slip and a trailer space.

VI. BOATS ON MOORINGS
(A) Transportation to and from these boats is the sole responsibility of the owner.
(B) Each owner with a boat on a mooring is required by the Squadron and the City of Sarasota to sign an indemnification agreement. THE SSS AND CITY OF SARASOTA BEAR NO RESPONSIBILITY WHATSOEVER FOR ANY DAMAGE THAT MAY OCCUR TO A BOAT WHILE ON A MOORING.
(C) The owner is responsible for the installation and maintenance of his/her mooring.
(D) Dinghies must be stored in the dinghy rack, not left in the water or on the beach.

VII. RAMP LAUNCHING FACILITIES
(B) Boats must be launched and retrieved as quickly as possible (less than 30 minutes). Keep to one side of the double ramp.
(C) Cars and trailers shall not be parked in the launching area. Cars and/or empty trailers should be parked in the space assigned  to the boat or parked in the OVERFLOW PARKING AREA OUTSIDE THE ENTRANCE GATE.

VIII. BEACH LAUNCHING AREA
(A) The beach is  to be used only for launching and retrieving small daysailers or dinghies. THEY ARE NOT TO BE LEFT OVERNIGHT ON THE BEACH OR THE BERM. No parking is permitted in this area. Do not block beach or places around the storage racks with dollies, trailers or spars.

IX. HOIST LAUNCHING AREA
(A) No one is to use the hoist unless they have paid  hoist fees or have made arrangements with the manager  to be billed for its use.
(B) Do not park vehicles or  trailers on the jetty (wave fence).
(C) Do not dock boat in front of the hoist  or in the area marked by the yellow lines.
(D) Hoist time limit is one hour.
(E) Barnacle scraping is not allowed.
(F)  No hauling of boats for repair work is allowed during regattas and/or scheduled club races.
(G) Follow all rules posted on  the hoist and outlined below:
1. Hoist capacity is 6, 000 lbs.  The 6,000 lbs includes boat, slings, harness, sails, etc.
2. Boat weight is determined by scale weight at the hoist and recorded in the office.  If your boat weighs 5,700 lbs or greater, by Squadron scale, it must be weighed each time it is lifted.
(H) Safety Procedures.
1. NO ONE IS EVER TO BE UNDER A BOAT THAT IS NOT PROPERLY SUPPORTED.
2. Bow and stern lines are to be used as tag lines to control the swing of the boat.
3. It is recommended that there be two or three people be involved with each lift.
4. Exercise caution during strong winds. Postpone lifts, if necessary.
5. Inspect slings, wire rope and any lifting devices each  time they are used.
6. Report and damage and/or problems to the Manager.
(I)  Anyone not adhering to these rules are subject to revocation of their hoist privileges.

X. FEES
(A)  Membership, hoist, slip/storage, and locker fees, including sales tax, are due and are to be paid in full at the beginning of the calendar year or upon becoming a member. The responsibility for payment rests with the member. The current rates are posted in the Squadron’s Clubhouse. MEMBERS NOT RENEWING BY MARCH 1 MAY BE REQUIRED TO  PAY ALL INITIATION FEES AGAIN. Membership fees are non refundable.
(B) Any boat owner not intending to renew his membership for  the next year MUST REMOVE HIS BOAT BY JANUARY 1. Otherwise storage fees will be based on appropriate fee schedule plus sales tax ,UNTIL THE BOAT IS REMOVED.

XI. MEMBERSHIP
(A) Family. Any two adults occupying the same dwelling and their children up to the age of 21.
(B) ANY GUEST WHO IS REGULARLY INVITED TO THE SQUADRON IS EXPECTED TO BECOME A MEMBER.

XII. BOAT WORK
(A) Any work  that produces environmental pollutants must be done in the boat work area.
(B) Only Squadron members or their permitted contractors may use the boat work area for work on Squadron member boats only. Any Squadron member or contractor performing work on behalf of a member must sign a boat work agreement and pay a deposit to the Manager before performing work.
(C ) No children under the age of 12 are allowed in the boat work area.
(D)  Use of loud, dust/debris-causing equipment or otherwise disruptive equipment is prohibited during major Squadron events.
(E)  Sandblasting and spray painting is allowed only if the vessel or affected area is fully tented with plastic or canvas.
(F)  The Boat Work Area must be cleaned of dirt and debris after each use.  Failure to do so may result in the termination of a member’s or his contractor’s privilege to use the boat work area.
(G)  All paints, solvents, supplies and equipment must be disposed of and used properly, neatly organized, and stowed daily.  The work site must be completely cleaned up after use.
(H)  Barnacles must be swept up and disposed of in the appropriate Squadron dumpster.
(I)  No person’s boat may occupy the Boat Work Area for more than 14 consecutive days.
(J)  Fees and deposits must be paid prior to commencing work.  See appropriate fee schedule.

XIII. LIQUOR LICENSE
(A) The SSS has a 2 COP Beer and Wine Liquor License (package beer and wine). The license allows for only beer and wine to be sold in the clubhouse. STATE REGULATIONS PROHIBIT ANY OTHER ALCOHOLIC BEVERAGES TO BE BROUGHT IN THE  CLUBHOUSE. The clubhouse includes the screened porch area. NO HARD LIQUOR IS PERMITTED IN THE CLUBHOUSE. VIOLATIONS OF THE LAW MAY RESULT IN REVOCATION OF A  MEMBER’S MEMBERSHIP.

XIV. BAR CHARGES
(A) Charges at the bar are only for an emergency.  They are only for 1 day.  Bar charges not paid within one week are subject to a service charge.

XV. BILLING FEES
(A) The Squadron may charge a billing fee, as appropriate.

XVI. REGATTA GUIDELINES
(A) The regatta must be sponsored by a member of the club who will be regatta chairman.
(B) The Board of Directors must approve the regatta. The date will then be included in the club calendar of events.
(C) The regatta chairman will meet with the Vice Commodore, Club Manager and any others concerned to prepare a budget and outline the regatta details. An application form must be signed by the regatta chairman, Vice Commodore, and Club Manager.
(D) All monies such as registration fees, Corinthian Funds, sponsorship money, T-shirt sales, etc. will be collected by the Squadron. All expenses (including sales tax) will be paid from these proceeds. ALL FUNDS ARE TO HANDED OVER TO THE SQUADRON MANAGER.
(E) A charge of $1.00 per boat shall be collected at all regattas for the Corinthian Scholarship Fund.
(F) The Squadron does not expect a large profit on each regatta, but each Regatta Chairman must understand that there are many expenses. Many of the expenses are hidden ones that need to be planned for and covered. Whenever a regatta is run at a loss, it is money out of the members’ pockets. To insure that the Squadron does not incur a loss on a regatta the registration fee should be set high enough to at least cover expenses.
(G) The Squadron will furnish a race committee boat.
(H) The Regatta Chairman must plan for bartenders (only Squadron members) to be present from at least 8 a.m. to the time the bar closes and be prepared to close the clubhouse at night.

XVII. VIDEO EQUIPMENT
(A) The Squadron’s video equipment is intended for the use of the Squadron’s Education Committee. It is to be used for the production and presentation of instructional videos relating to all aspects of sailing and seamanship.

XVIII. NON SAILING SOCIAL FUNCTION
(A) TYPES
1. Non-member party.  A party for non-members must be sponsored by a member. The member will be responsible for the guests and payment of any bills. See appropriate fee schedule.
2. Member party.  A party given by a member for personal friends or immediate family. Examples include a wedding, a reception, birthday party, etc. See appropriate fee schedule.
3. Office party. A party given by a member or nonmember (with sponsorship) for persons from his business. See appropriate fee schedule.
4. Fundraiser. Any fund raising function must first be approved by the Board of Directors.  The Board shall set a fee for the fundraiser.
(B) All events must be sponsored by a Squadron member who is in good standing and who must attend the function. In addition, the Squadron member shall be responsible for the payment of all fees, charges, the behavior of the guests, and any damage that may occur to the property as a consequence of the event.
(C) The Club Manager must clear the date of the event.
(D) Guests are allowed to use only the part of the Squadron assigned to the event, such as the clubhouse, pavilion, BBQ grille, Stonehouse and surrounding lawn areas. ALL OTHER AREAS ARE OFF LIMITS.
(E) Overflow parking is available outside the entrance gate. NO CARS ARE TO BE PARKED IN FRONT OF BOATS ON TRAILERS OR IN THE LAUNCHING AREAS OR IN THE AREA OF THE HOIST. SQUADRON MEMBERS MUST HAVE ACCESS TO USE THEIR BOATS 24 HOURS A DAY.
(F) To comply with our liquor license, all beer must be purchased through the Squadron. The Board of Directors must approve any exception.
(G) Set-up and clean-up is the responsibility of the sponsor. The member shall be responsible for removing all decorations, clean up and restoring the premises to the condition existing prior  to the event.  All garbage must be put in the dumpster by the entrance road. No glitter. Clean up shall be performed by 11:00 a.m. the following day. Failure to comply shall result in a clean up charge being assessed.
(H) At the time of reserving the facilities, the member shall meet with the Club Manager, sign the required release form and pay a 50% deposit. The form shall spell out all specific charges (also the amount of a clean up fee if it becomes necessary). The deposit is fully refundable if the event does not occur, less any expenses the Squadron has incurred in anticipation of the event.
(I) The sponsor may be required to have liability insurance naming the Squadron as an insured for the event for fundraisers or large events.
(J)  Members shall be permitted to use the clubhouse and pavilion during the event.

XIX CAMPING ON PROPERTY
(A) Regatta participants will incur no camping fee during the first three days before and three days after a regatta.
(B) Use of electrical receptacles for RVs or camping equipment shall be subject to a fee to be paid to the Manager according to the appropriate fee schedule.
(C) No member may stay overnight at the Squadron property more than five days per month.  Any such five-day overnight stay shall not be consecutive with any other five-day stay occurring in the next following month so as to create a consecutive stay longer than five days.  A request to extend any stay must be authorized by the Board of Directors.