Minutes of 31 Jan 2013 Special Board Meeting

Commodore David Jennings called a special, closed meeting of the board of directors at the request of three board members - Joe Pratico, Cassandra Roznos and Laurel Kaiser. The purpose of the special meeting was to address issues and proposals in need of review and action. The primary issue under review was the motion approved at the January 8th board meeting regarding the dock access, facilities, overhead and maintenance fee (DA/FOAM). The January motion regarding the DA/FOAM fee was read to the board in which it directed the Standing Rules Committee to convene for the purpose of clarifying how the fee was to be applied. The Standing Rules Committee met on January 28th and crafted a proposal called Proposed Rules for Dock Usage, attached here.

Discussion: The Standing Rules Committee proposal regarding Dock Usage Rules was presented by Linda Tiffan who as board secretary also chairs the Standing Rules Committee.The board discussed the elements of the Standing Rules Committee proposal noting that the identification of "user groups" comes directly from John Huber's proposal. The following recommendations were made and incorporated into the proposal: collapse user groups III and IV into one user group called "transients". Increase the dock usage fee for transient users to $30 per day.

Discussion: An overview of an amendment to January's motion was presented by Linda Tiffan. She stated that the amended motion incorporates the recommendations of the standing rules committee and provides more specifics as to how and when fees are levied as well as what those fees are. David Jennings fielded suggestions from the board that included: a limited number of free dockage days for SSS members, flat fees for DA/FOAM fees, standardized language to describe fees, signage to inform people about the rules, the need for better communication regarding policy changes, the merits of John Huber's proposal. Expression was also given to the concern of current moored and anchored boat owners who are experiencing the greatest change of any SSS members with regards to what and how they are being charged.